Common Reasons for Computer Number Rejection: A Complete Guide

Applying for a computer number is an important step for many aspiring aviation professionals. Yet, thousands of applications are rejected every year for reasons that are often avoidable. Imagine spending hours preparing documents, only to be rejected because your photo was blurry or your address didn’t match the proof provided. Frustrating, right? The good news is that most rejections happen due to simple mistakes that can easily be fixed if you know what to look out for.

This blog will break down the common reasons for rejection of computer number applications, explain how to avoid them, and give you actionable steps to ensure your submission is smooth and successful. Let’s dive in.

1. Photograph and Signature Mistakes

Your photo and signature may seem like small details, but they can cause big problems if not handled correctly.

Common Issues:

• Photograph not uploaded as per the user manual.
• Signature file missing or uploaded incorrectly.

Why It Matters:
Your photo and signature are key identifiers. An incorrect upload means your application isn’t verifiable.

Pro Tips:

1. Use a high-quality passport-size photo with a plain background.
2. Ensure the signature is on white paper with dark ink.
3. Follow exact format and file size requirements mentioned in the user manual.

Example:
A candidate once uploaded a selfie instead of a passport photo. Their application was instantly rejected. Don’t let that be you!

Checklist:

• Clear headshot with proper lighting.
• No shadows, hats, or filters.
• Signature scanned, not photographed.

2. Date of Birth (DOB) and Name Mismatches

Your personal details must be consistent across all documents.

Common Issues:

• DOB doesn’t match supporting documents.
• DOB proof missing or illegible.
• Name inconsistencies (applicant, father, mother).

Real-World Example:
If your 10th certificate shows “Rahul Kumar” but your Aadhaar shows “Rahul K.,” the mismatch can lead to rejection.

Step-by-Step Fix:

1. Check that your DOB is the same on all documents (marksheets, Aadhaar, passport).
2. If there’s a spelling mistake, get it corrected before applying.
3. Scan and upload only legible, high-resolution copies.

Quick Comparison Table:

Field	Must Match	Common Error
DOB	All IDs	Different date formats
Name	All docs	Initials vs full name

Takeaway:
Consistency is key. Double-check everything before submission.

3. Academic Document Issues

Your Xth and XIIth marksheets and certificates are critical for eligibility.

Common Issues:

• Certificates not uploaded.
• Uploaded documents unclear.
• Incomplete mark sheets.
• Missing required subjects (Physics, Chemistry, Mathematics).

Example:
An AME candidate without Chemistry in their 12th board exam will face rejection.

How to Avoid:

1. Upload both front and back of certificates if details are printed.
2. Ensure the scan is legible with all marks visible.
3. Confirm subject requirements:
   • FC candidates: Physics + Mathematics.
   • AME candidates: Physics + Chemistry + Mathematics.

Pro Tip:
Save your documents in PDF format. It reduces compression issues and maintains clarity.

4. Board Verification Certificate (BVC) Problems

BVC is one of the most overlooked yet critical parts of the application.

Common Issues:

• BVC not uploaded or incomplete.
• Mismatch between marksheet and BVC.
• Not accessible online with given credentials.
• Foreign qualification verification not sent by the issuing university.

Step-by-Step Guide:

1. Request BVC directly from your board.
2. Ensure it’s addressed to DGCA or “To Whom It May Concern.”
3. Cross-check marks on BVC with your mark sheet.

Example:
A candidate uploaded a BVC addressed to a Flight Training Organization (FTO) without attestation. The result? Rejection.

Key Tip:
If you’ve submitted BVC earlier, re-upload it and provide your registration details

5. Address and AIU Certificate Issues

Your permanent address and equivalency certificates must align with your documents.

Address Proof Issues:

• Proof not uploaded as per user manual.
• Address proof illegible or mismatched.

AIU Certificate Issues:

• Missing AIU certificate for 10th or 12th equivalency.
• Incomplete or illegible AIU documentation.

How to Avoid:

• Use acceptable proofs like Aadhaar, Passport, or Voter ID.
• For international qualifications, ensure AIU certification is uploaded.

Quick Tip:
Keep at least two different proofs of permanent address handy to avoid last-minute problems

6. Incorrect Entries and Legibility Problems

Sometimes rejection has nothing to do with missing documents but rather with how they’re uploaded.

Common Issues:

• Wrong entries in online application.
• Logbook not legible.
• Licence uploaded in poor quality.

Solutions:

1. Triple-check every field before hitting submit.
2. Always use high-resolution scans.
3. Avoid taking photos of documents with mobile phones. Use a scanner app instead.

Example:
A candidate typed “2001” instead of “2010” as their DOB. This mismatch caused automatic rejection.

Checklist for Success:

• Cross-check data fields.
• Upload clear, readable documents.
• Save application draft and review before submission.

7. Non-Recognized Boards and Universities

Even if all documents are perfect, your application can still be rejected if your qualification is from a non-recognized board or university.

How to Confirm:

• Verify your board/university is recognized by official authorities.
• For foreign institutions, ensure proper equivalency certificates are submitted.

Example:
A student who completed high school via an unrecognized international online school faced immediate rejection.

Tip:
Always cross-check with DGCA guidelines or the Association of Indian Universities before applying.

Conclusion

Rejections are frustrating, but they’re also preventable. The common reasons for rejection of computer number applications include mismatched details, missing documents, poor-quality uploads, and issues with verification certificates. The key is preparation. Always:

• Cross-check your details.
• Upload legible, complete documents.
• Ensure consistency across all records.

Remember, a little extra effort before applying can save weeks of waiting and resubmissions. If you’re serious about your aviation journey, take the time to prepare thoroughly. Don’t let small mistakes hold you back from big dreams.

Ready to apply? Go through this checklist one more time, fix any errors, and submit your application with confidence. Share this blog with friends or batchmates who are also applying—it might just save them from rejection!

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