File Format & Size Guidelines for DGCA Computer Number Documents

Introduction

Applying for a DGCA Computer Number is the first step for aspiring pilots and aviation professionals in India. One of the most critical aspects of this application is ensuring your DGCA Computer Number documents meet the required file format and size guidelines. Submitting documents in the wrong format or exceeding size limits can delay your application or even lead to rejection.

In this guide, we will cover everything you need to know about DGCA document upload guidelines, accepted file formats, recommended sizes, common errors, and tips to make your submission smooth and hassle-free.

What is a DGCA Computer Number and Why Documents Matter

A DGCA Computer Number (CCN) is a unique identifier issued by the Directorate General of Civil Aviation (DGCA) in India to candidates applying for pilot licenses, training approvals, and other aviation-related examinations.

Your DGCA Computer Number documents include:

• Photograph
  
• Signature
  
• Educational certificates
  
• Identity proof
  

The accuracy, format, and size of these documents are crucial because the DGCA portal will automatically validate them during submission. Incorrect documents may cause delays or errors in processing.

Why Correct File Format and Size is Important for DGCA Submissions

Submitting your documents in the correct DGCA file format and adhering to DGCA portal file size limit is essential for several reasons:

1. Avoid Rejection: The DGCA portal checks file type and size. Non-compliant uploads are rejected.
   
2. Fast Processing: Correctly formatted files ensure quicker verification and approval.
   
3. Professional Presentation: Proper files show attention to detail, which is critical for aviation applications.
   

By following DGCA document upload guidelines, you save time, reduce stress, and avoid multiple resubmissions.

List of Accepted File Formats for DGCA Document Uploads

The DGCA portal only accepts specific file formats for documents. Ensure your files match these requirements:

• Photograph: JPG, JPEG, PNG
  
• Signature: JPG, JPEG, PNG
  
• Educational Certificates: PDF, JPG, PNG
  
• Identity Proof: PDF, JPG, PNG
  

Tip: Always check that the file is not corrupted and opens correctly before uploading.

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Maximum and Recommended File Sizes for Each Document

The DGCA portal file size limit varies depending on the type of document:

Keeping files under the recommended size ensures faster upload and reduces chances of errors.

How to Check and Adjust Your Document Size Before Uploading

To meet DGCA file type and size rules, follow these steps:

1. Check File Properties: Right-click on the file and check the size.
   
2. Resize Images: Use free online tools like TinyPNG or CompressJPEG.
   
3. Convert File Format: Use tools to convert files to JPG, PNG, or PDF.
   
4. Maintain Quality: Avoid compressing files too much to prevent blurry images or unreadable certificates.
   

Pro Tip: Always save the final version with a clear file name,

Step-by-Step Guide: Uploading Documents to the DGCA Portal

Uploading DGCA Computer Number documents correctly is simple if you follow this step-by-step approach:

1. Log in to your DGCA online application portal.
   
2. Go to the Document Upload Section.
   
3. Select the document type (Photograph, Signature, Certificate, etc.).
   
4. Click Choose File and select the correctly formatted and sized document.
   
5. Verify the document preview to ensure clarity.
   
6. Click Upload.
   
7. Repeat for all required documents.
   
8. Submit and download the confirmation receipt.
   

Following these steps reduces errors and ensures your submission is fully compliant with DGCA document submission rules.

Common Upload Errors and Simple Ways to Fix Them

Even with careful preparation, candidates often face common issues:

• File Too Large Error: Compress the file within the recommended size.
  
• Unsupported File Type: Convert to JPG, PNG, or PDF as required.
  
• Blurry Images: Rescan or photograph documents in good lighting.
  
• Incorrect Orientation: Rotate the file so the text is upright.
  
• Incomplete Upload: Check your internet connection and re-upload.
  

These simple fixes align with DGCA document upload guidelines and prevent delays.

Tips to Ensure Your Documents Get Approved Quickly

1. Follow DGCA file format requirements strictly.
   
2. Keep files under the recommended size.
   
3. Name files clearly and professionally.
   
4. Use high-quality scans for certificates and ID proofs.
   
5. Review the portal’s preview feature before final submission.
   
6. Keep backup copies of all uploaded documents.
   

These tips ensure a smoother approval process and minimize the chances of rejection.

How Top Crew Aviation Can Help You

Top Crew Aviation provides guidance for DGCA Computer Number applications, helping candidates:

• Prepare and organize all required documents
  
• Ensure compliance with file format and size rules
  
• Avoid common errors during DGCA portal document upload
  
• Provide step-by-step assistance for first-time applicants
  

Choosing expert guidance can save you time, stress, and reduce the risk of document rejection.

Why Choose Top Crew Aviation

• Experienced aviation trainers and counselors
  
• Personalized support for DGCA online application documents
  
• Step-by-step guidance from document preparation to final submission
  
• Proven track record in helping candidates secure DGCA Computer Numbers efficiently

Conclusion

Ensuring your DGCA Computer Number documents meet the correct file format and size guidelines is crucial for a smooth application process. By following this comprehensive guide:

• Understand the accepted file formats and sizes
  
• Learn how to resize, convert, and upload documents correctly
  
• Avoid common upload errors and delays
  
• Get expert assistance from Top Crew Aviation
  

Submitting your documents correctly not only saves time but also increases your chances of quick approval. Follow these steps carefully and take the first step toward a successful aviation career.